Privacy Policy

International Science Teaching Foundation (hereinafter, the “Data Controller” or “ISTF“) makes every effort to protect your privacy. The information set out in this privacy policy is provided to individuals (you or your) whose personal data ISTF processes as data controller, in compliance with our obligations under the UK General Data Protection Regulation (UK GDPR), as defined in the Data Protection, Privacy and Electronic Communications Privacy and Electronic Communications (Amendments etc) (EU Exit) Regulations SI 2019/419 including any variations and adoptions of the regulation therein and the Data Protection Act 2018 or any amending or superseding legislation applicable in the UK.

Please read the following carefully to understand our views and practices regarding your personal information and how ISTF will treat it. By continuing to use this website, you are agreeing to the practices described in this privacy policy. If you do not agree with the practices set out in this policy, you should not use our website.

Name: International Science Teaching Foundation

A non-profit organization with registry number 08474113 and registered office in 12a Marlborough Place, Brighton, England, BN1 1WN.

To contact our Data Protection Officer, write an email to [email protected]

Generally, the information ISTF holds about you comes from the way you engage with us, for example by doing any of the following:

• engaging with us via our website;
• creating an account;
• purchasing any product from us or through our website;
• signing up for email alerts or subscribing to receive other information from us;
• contacting us offline, for example by telephone, SMS, email or by post; and
• interacting with us using social media.

It is important that the personal data ISTF holds about you is accurate and current. Please keep us informed if your personal data changes during your relationship with us.

Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data).

ISTF may collect, use, store and transfer different kinds of personal data about you, which ISTF has grouped together as follows:

• Identity Data: including your first name, last name, username or similar identifier, title, date of birth and gender.
• Contact Data: including your billing address, delivery address, email address and telephone numbers.
• Financial Data: including bank account and payment card details.
• Transaction Data: including details about payments from you and other details of products and services you have purchased from us.
• Technical Data: including internet protocol (IP) address, your login data, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform, and other technology on the devices you use to access this website.

• Profile Data: includes your username and password, purchases or orders made by you, your interests, preferences, feedback and survey responses.
• Usage Data: includes information about how you use our website, products and services.
• Marketing Data: including your preferences in receiving marketing from us and our third parties and your communication preferences.

Other/voluntary information: which you share with us when you respond to communications from us, communicate with us via email or share additional information about yourself.

ISTF needs, in order to provide the requested services, to make international transfers of your data, to countries located outside the UK 

ISTF will not transfer personal data relating to you to a country which is outside the UK unless one of the following scenarios under UK GDPR applies:

1. the country or recipient is covered by UK adequacy regulations under UK GDPR Article 45;
2. appropriate safeguards have been put in place which meet the requirements of UK GDPR Article 46; or
3. one of the derogations for specific situations under UK GDPR Article 49 is applicable to the transfer. These include (in summary):
   1. the transfer is necessary to perform, or to form, a contract to which ISTF is a party:
      1. with you; or
      2. with a third party where the contract is in your interests;
   2. the transfer is necessary for the establishment, exercise or defence of legal claims;
   3. you have provided your explicit consent to the transfer; or
   4. the transfer is of a limited nature, and is necessary for the purpose of our compelling legitimate interests.

ISTF has implemented appropriate technical and organizational security measures to protect personal data in its possession from unauthorised access, disclosure, alteration or destruction.  Such measures include administrative, technical and physical safeguards, for example, limiting access to personal data only to employees and authorized service providers who need to know such information for the purposes described in this privacy policy.

Unless ISTF is required or permitted by law to hold on to your data for a specific retention period,the personal data will be stored for as long as the purpose for which they were collected continues in force including for the purposes of satisfying any legal, regulatory, tax, accounting or reporting requirements. In particular:

• Contact Data is retained for as long as you are an active user of our website and for two years after you delete your account; 
• Usage Data is retained for as long as you are an active user of our platforms and for two years after you delete your account.
• Financial Data is retained for six years from the date of your last transaction with or through us; and
• Marketing data is retained unless and until you withdraw your consent.

ISTF may retain your personal data for a longer period in the event of a complaint or if ISTF reasonably believes there is a prospect of litigation in respect to our relationship with you.

To determine the appropriate retention period for personal data, ISTF considers the amount, nature and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which ISTF processes your personal data and whether ISTF can achieve those purposes through other means, and the applicable legal, regulatory, tax, accounting or other requirements.

Where ISTF no longer needs your personal data, ISTF will dispose of it in a secure manner.

Data subjects may exercise their rights of access, rectification, erasure, portability, and limitation or right to object by writing to the mailing address of the Data Controller, or email at [email protected], attaching an identification document. 

ISTF will try to respond to all legitimate requests within one month. Occasionally it could take longer than a month if your request is particularly complex or you have made a number of requests. In this case, ISTF will notify you and keep you updated.

Please note that you are entitled to request one copy of the personal data that we hold about you at no cost but, for any further copies, we reserve the right to charge a reasonable fee based on administration costs.

If you are based in the UK, you also have the right to lodge a complaint with the UK’s supervisory authority, the Information Commissioner’s Office, if you believe that ISTF has not complied with applicable personal data protection laws. Please see further information on their website: www.ico.org.uk.

If you would like more information about any of the items in this privacy policy, you can write to us at [email protected].

1. Maintain the contractual or business relationship that links them to ISTF.
2. Manage the accesses and uses of the websites, registrations and removals of the web system related to the contracted services provided from ISTF.
3. Manage this website, corporate email, and social network profiles created on Twitter, including:
   1. Processing of dumped and collected data, including statistical data obtained through analytical and advertising cookies.
   2. Respond to and properly manage the queries, comments, incidents, or suggestions sent.
   3. Stay in contact and manage communications with the data subjects.
4. Publish your testimony regarding the degree of satisfaction with the service provided both on the website (https://science-teaching.org/) and, where appropriate, on the social network profiles created.
5. Prevention of fraud on the web and in the services provided, as well as preventing abuses on the Internet.
6. Maintenance of the updated Robinson list to avoid being contacted if so requested.
7. Compliance with our legal obligations, resolution of disputes and prevention of inappropriate uses.
8.  

The legal basis for the processing of this data is:

1. The execution of an agreement in which the data subject is a party or in order to apply, at their request, pre-contractual measures with respect to purposes 1 and 2.
2. The consent of the data subject provided by means of a clear affirmative action with respect to purposes 3 and 4. Not providing the necessary data or information will result in us not being able to take your request into account. You have the right to revoke the consent without affecting the processing based on the consent prior to your withdrawal by sending an email to [email protected] indicating your objection to the processing of your data for the purpose for which you gave your consent.
3. The satisfaction of legitimate interests pursued by the data controller or by a third party with respect to purpose 5. These interests consist of the prevention of fraud and the improper use of services, provided that the interests or fundamental rights and

• For the provision of the services described in the different purposes of this privacy policy, ISTF will give potential access to your personal data under a processing agreement to those persons or organisations responsible for managing the following services: hosting; user management platforms; mailing; platform security company; web support company; legal; consulting; marketing; and auditing.
• It is also foreseen that, for legal reasons or contractual needs, your data will be transferred to the following entities:
  1. In relation to the establishment of the service agreement, your data will be communicated to the [Revenue Service and the Social Security], and to financial entities.
  2. If formally requested, to judges and courts, as well as to the public prosecutor.
  3. To the police and security forces that request them in the exercise of their duties.
  4. With regard to your testimonies, they will be visible by all visitors to the Websites and on the social network profiles created.
• Finally, your personal data may be communicated to third parties as long as you give us your consent.

To manage the job applications received and the selection processes, as well as to carry out communications related to them and, where appropriate, for their inclusion in the candidate pool in order to take the application into account in future processes. Furthermore, the processing will include the management of the attendance of participants to the International Science Teaching Foundation premises in case of an in-person interview.

Consent of the data subject provided by means of a clear affirmative action. Failure to provide the necessary data or information will result in us not being able to consider your CV or job application. The data subject has the right to revoke their consent without this affecting the processing based on consent prior to its withdrawal by sending an email to: [email protected] indicating their objection to the processing of their data for the purpose for which they gave their consent.

No data assignments are planned.

The providers of the following services will have access to your data: hosting; user management platforms; mailing; legal; labour and tax consulting; auditing; and staff selection.

1. Provide the services and maintain the commercial relations established in the agreement with the client, which includes carrying out the necessary communications to be able to comply with the provisions of the agreement, as well as to proceed with the invoicing and collection of the services.
2. Manage the budget requests as well as the data of potential clients with whom first contacts have been established in order to proceed with the contracting of services.
3. Manage, where appropriate, the procedures associated with the collection of debts.
4. Send the data subjects with whom a contractual relationship is maintained for the provision of services, electronic commercial actions for products or services similar to those that were initially contracted by them.
5. Carry out commercial and promotional communications in relation to the services provided by ISTF.
6. Conduct intra-group communications for the performance of services offered, such as offers, by ISTF.

Execution of a service agreement in which the data subject is a party with respect to purposes 1, 2 and 3.

Compliance with a legal obligation applicable to the data controller for data processing with respect to purpose 4.

The consent of the data subject provided by means of a clear affirmative action with respect to purpose 5. Not providing the necessary data or information will result in us not being able to take your request into account. You have the right to revoke the consent without affecting the processing based on the consent prior to your withdrawal by sending an email to [email protected] indicating your objection to the processing of your data for the purpose for which you gave your consent.

The legitimate interest of ISTF with respect to purpose 6.

Providers of the following services will have access to your data: hosting; user management platforms; network security; educational; mailing; legal; consulting; marketing; auditing; and in the event of non-compliance with a monetary, financial or credit obligation, the data may be provided to a debt collection company.

Providers of the following services will have access to your data: hosting; user management platforms; network security; educational; mailing; legal; consulting; marketing; auditing; and in the event of non-compliance with a monetary, financial or credit obligation, the data may be provided to a debt collection company.

ISTF may amend this privacy policy from time to time, for example to keep it up to date, to implement minor technical adjustments and improvements or to comply with legal requirements. ISTF will always update this privacy policy on our website, so please try to read it when you visit the website (the “last updated” reference tells you when this privacy policy was last updated).

Last updated: 01/26/2022